Customer Care Coordinator

Ready to get busy with agency and campaigns partnerships at ACTUM Digital?
Don’t miss the opportunity to join our dynamic team!

Type

Full-time

Location

Prague

About the job

As a Customer Care Coordinator, you will be the key point of contact for clients, managing requests through our ticketing system and ensuring efficient internal processes. You will maintain effective communication between clients and internal teams, ensuring issues are resolved within defined Service Level Agreements (SLA). Your primary goal will be to drive customer satisfaction through timely issue resolution within budget constraints. Additionally, you will handle timesheets, generate monthly reports, and ensure all activities are aligned with existing service agreements.

What will be your key responsibilities:

Client Request Management:
- Take full responsibility for receiving, analyzing, and processing client software issues via the JIRA ticketing system.
- Address tickets directly or delegate requests to the appropriate specialists (e.g., programmers, testers, or other technical experts).
- Monitor the status of client requests, ensuring timely follow-ups and effective resolution to maintain high customer satisfaction.
- Understand current service agreements and ensure all support activities are aligned with terms and conditions.
Reporting & Budget Management:
- Handle timesheet management and generate detailed monthly reports on client support activities.
- Monitor budget consumption and ensure adherence to financial guidelines.

What we expect:

Previous experience in B2B customer service, customer support, or client-facing roles in a software or tech environment.
Understanding of SaaS platforms, technical troubleshooting, and software application support.
Excellent verbal and written communication skills, with the ability to explain technical concepts to non-technical users.
Strong interest in technology and the ability to quickly learn sophisticated platforms and applications.
Strong organizational skills, with the ability to manage multiple tasks simultaneously and under pressure.
Keen attention to detail and excellent problem-solving abilities.
Professional, assertive, yet polite demeanor with a customer-focused mindset.
Good command of English (B2/C1 level) and Czech (B1 level) are required; German would be a strong advantage.
Proficiency in MS Office suite.

What is nice to have:

Knowledge of ITIL framework.
Experience with Jira, Confluence, or similar tools.
Experience in a client-facing role within an IT or large corporate environment.
Experience with project management of software development and implementation projects.
Proactive problem management skills, including trend analysis to anticipate potential issues.